M365 Intranet Transformations
From Chaos to Clarity
M365 INTRANET TRANSFORMATIONS
Strategic Education, Design and Accelerated Transformations for the Remote Era
NEED A RAPID DIGITAL TRANSFORMATION?
Take Your Intranet from Chaos to Clarity, Fast!
Whether you started with a well-designed Internet or just moved Email to the M365 platform and gave all your employees OneDrive and Teams, three years of working remotely has most organizations needing a redesign or a restoration of their Intranet.
Welcome to our M365 Roadmap Solution, where we have applied 20 years of “best practices” experience to create a rapid, 4 step process to build tailored M365-based Intranets that align with your organization's unique needs. Our proven methodology ensures successful outcomes by first empowering your Steering Committee with the knowledge and tools to actively participate in the design process, then we work with them to create a detailed, custom project specification. A process accelerated by combining our experience and library of Internet architectures, page layouts and document management strategies with your Teams knowledge of their unique business requirements and challenges.
Whether you go on to build it yourselves, with our help, or take it out to bid, we think you’ll find our process will ensure a successful outcome. Interested? Read on or schedule a Teams meeting to learn more.
Engagement #1
Requirements Gathering
Requirements Sessions gather and document your requirements while also preparing your team to participate in the design process.
In a series of six 1-hour online “Requirements Sessions”, we Work with your steering committee to gather an understanding of your organization's requirement and how the Microsoft 365 platform and its components can be used to create an effective intranet that empowers your organization while meeting your needs. Our sessions cover how SharePoint, Microsoft Teams, the Power Platform, OneDrive, File Migration, and Permission Groups can all work together to achieve your organization's objectives.
These sessions Gather your organization's requirements while covering the concepts and capabilities of the Microsoft 365 platform and how other organizations utilize these capabilities to create Intranets with features and functions customized to meet their specific business needs. (Approximately two weeks and $4,000)
Engagement #2
Creating an Actionable Intranet Design Specification
Creating a Detailed Intranet Specification with a Trained Steering Committee Ensures your Project's Success
We work with your "Awareness Trained" steering committee in eight 2-hour sessions to design a comprehensive intranet specification “packet”. This includes setting Intranet Goals and Scope, documenting SharePoint library specifications, creating an architectural blueprint, department wireframes, homepage layouts, Teams channels, a migration strategy, identifying permission groups, defining the end user training curriculum, Intranet governance policies and more.
Equipped with this packet you can immediately go out to bid and receive multiple, informed “apples to apples” responses or move into Engagement #3, where we build the Intranet alongside your team. (Approximately two weeks and $16,000)
Engagement #3
Intranet Deployment
With a Detailed Specification, this is an Act of Rapid Assembly not Discovery.
We assemble your new M365 SharePoint / Teams Intranet exactly matching the specification jointly developed with your Steering Committee in Engagement #2. This includes creating a branded departmental structure, duplicating it for each department, creating the top site, and configuring the training and support site. In a series of working sessions we build your Intranet while you're Steering Committee observes .
All working sessions are recorded and are added to the training and support library to facilitate future expansion and modification by your staff. (Approximately two weeks and $32,500 estimated for an intranet with 10 department sites)
Engagement #4
Legacy Document Curation and Migration
Document Curation and Migration can be as Easy as Going Shopping
We offer a unique, participatory process for collecting all your important documents and placing them into the appropriate libraries in your new department sites. Working with a department representative we take them “shopping” for their relevant documents.
We visit their Shared Network Drives, M365/Teams Libraries, OneDrive, even Google and Drobox holdings. As documents are identified they are mapped to the appropriate locations in the new intranet department libraries using ShareGate. After mapping they are copied into the new Internet libraries and once verified by the department owner an “incremental migration” takes place to ensure the latest versions are captured. The process is recorded and the recordings are added to the new Intranet's training and support library so that your own personnel can continue the process with other departments on their own if they so desire. (Approximately $5,500 per department.)